Kearns Community Council
Executive Meeting // Tuesday September 18, 2007
6:3//0 Executive Meeting Began
Call To Order---Paula Larsen, Acting Chairman. Vice Chair Charles Henderson had not arrived yet. Chair Chuck McDowell asked secretary to chair meeting because he was not able to speak well from a dental appointment.
Roll Call Of Members---Six council members in attendance, as listed above, one council member will be arriving late, two open council seats.
Minutes---8/27/2007 workshop minutes were approved as amended. Public minutes for 9/4/2007 approved as amended.
Correspondence Folder---Paula read thank you notes from John Bennett, Kearns Senior Center, for council’s assistance with their new computers and from Larry Gunther, K Town Storage, for being chosen as a Kearns Hometown Hero this year.
Vice Chairman Charles Henderson arrive and Paula, as per protocol and bylaws, passed responsibility of acting chair to Charles. Charles Henderson, now Acting Chairman.
Unfinished Business---Open Seat Interviews---Interviews were conducted by Chairman Charles Henderson. Secretary Paula Larsen passed out ballots to council members. Secret ballots were cast and passed to secretary for Western Hills and At Large seats. Chairman Chuck McDowell announced voting closed. Ballots were opened by Secretary Paula Larsen, tallied by Chairman Chuck McDowell with oversight from Vice Chairman Charles Henderson and Secretary Paula Larsen. Chairman Chuck McDowell announced that Ruby Martinez had been elected to the Western Hills seat and Marlan Brennan has been elected to the At Large seat. They will be sworn into office and seated on October 2nd at our public meeting. Sound System---Kevin reported the sound system had been ordered and waiting arrival. He will complete payment transaction when system arrives and is working as expected. Newsletter Status---Chuck suggested that we move our next newsletter to the end of November instead of October. The deadline has crept up on us all and in November the newsletter can better reflect our community holiday activities. Council agreed, no vote taken. Hometown Days---***Motion by Paula to approve the over budget spending for Hometown Days. 2nd by Kathy. Chuck stated the council has the funds in the misc. line item of special funding. Charles called for vote. 7 yes, 0 no. Motion passed. Misc. Treasury Requests---Tabled. Chuck, Charles, & Kevin will meet after meeting. Debby stated she needs one of her original receipts back for Hometown Night, in order to return some items not used. She will provide a copy of said receipt in its stead. Signature Cards---Discussion regarding whom will be signing new signature cards. Chuck suggested that any two of the three should sign (Chair, Vice Chair, Treasurer). Kevin stated is should be that the treasurer should always be one of the signatures, unless a check is to be made to the treasurer. In that event the Chair and Vice Chair will sign. Further discussion and decision was tabled. Webmaster Contract---Chuck reported that he only received input from a couple of council members on any changes to the webmaster contract, therefore the contract was signed today by webmaster Jill Young. Chuck will email all council members a copy. Kevin brought up concerns that after final update council members did not see what Jill was signing. He stated that after Chuck made the final changes the council should have reviewed it again. Chuck stated that the decision was that all members were to send their changes to him and if did not receive any than would move forward with signing. Kevin agreed, but he again stated that the signing should have taken place after final review of members from the final changes made. Paula stated that she thought the webmaster was supposed to come and sign the contract at our executive meeting in front of the whole council. Paula requested a copy of the signed contract for the minutes. Top 5 Community Priorities---Tabled. SLCO Neighbor To Neighbor Block Party---***Motion by Chuck to have council spend up to $400.00 for refreshments for this event. 2nd by Al. Paula asked if Salt Lake County will be putting in any money to help fund this or are they looking to the council to fund the entire block party. Chuck stated that they are looking to the council to fund and put this on. Charles called for vote. 5 yes, 0 no. Motion passed.
New Business---Public Safety---Debby presented funding request from Thomas Jefferson Jr. High for their Red Ribbon Week along with explanation of what this entails. This will be for the group Radical Youth Invasion to put on an assembly hosted by Jefferson Jr. High against drugs and drug involvement. The request is for up to $500.00 for this event. Paula asked if any other schools would be invited. Debby stated this is just for Jefferson Jr. High. Chuck stated that we don’t need to vote on it because the funds will come out of the public safety funds and we have already approved $2000.00 from special funding for public safety. We have only spent $900.00 of it. No vote was taken. Change In Bylaws---Chuck stated we need to change the language of the bylaws to reflect any of the three, Chairman, Vice Chairman, and Treasurer, can sign checks and be put on the signature card. Al stated that the new language has to be put in writing and the old language stricken out and then reviewed by the council before voting on. Kathy stated has to be presented in one meeting and voted on in next meeting. Kathy will add in new language and strike out old language and present it to the council for review at the 10/2/07 meeting. Kearns Jr. High Principal Kandie Barber, UDOT Cross walk Grant---Tabled. Storage Shed Inventory---Inventory will take place on Wednesday 10/10/07 at 6:30 PM.
Announcements---As read and on back table.
8:45 PM Executive Meeting Adjourn