Kearns Community Council
Executive Meeting // Tuesday October 16, 2007
6:35 Executive Meeting Began
Call To Order---Chuck McDowell,
Roll Call Of Members---Nine council members in attendance.
Minutes---10/2/2007 public meeting minutes were approved as corrected.
Correspondence Folder---None.
Special Guest---Mayor Russ Wall, Taylorsville City Mayor---Addressed possible school district splits and how it would affect Taylorsville and his view of surrounding areas. If it were to happen in Granite School District Taylorsville City would be dealing with the possibility of trying to work with three different school districts. He questioned why the “West Side” would not be able to vote in this issue. This is a confusing issue and not clearly defined yet. Off this subject he added that Taylorsville is not looking to aggressively annex anyone, including Kearns. If the Kearns residents wanted to join with Taylorsville he would not oppose that. He added it needed to be the request of the residents to do so.
Unfinished Business---Newsletter---Tawna Pippin asked what would be going in this newsletter. Assignments with council members were made. Tawna stated that the deadline to get information to her would be 10-29-07. Chamber Parade Money---***Motion by Paula for council to be one of the many sponsors for the ChamberWest (Chamber of Commerce for West Valley, Taylorsville, & Kearns) Santa parade. $250.00 for general sponsorship and $250.00 for candy bags, for a total of $500.00. 2nd by Ruby. Chuck called for vote. 7 yes, 0 no. Motion passed. Chuck will submit for final approval from county. 2007 Budget/2008 Budget---Chuck asked new treasurer, Kevin, to go over 2007 budget and reports, itemize, and come back to council with final 2007 report. Chuck presented his rough draft budget for 2008 with the understanding that this had been previously emailed to council members for their review. He stated he only heard back from a couple of members regarding any changes. Council reviewed and made suggestions. Paula stated that she would like to see the after school program money decrease for now because she would like to see what last years program accomplished outside of the play they did and the video games they bought. She wanted to know if this program helped students grades get better, increased self-esteem, kept out of trouble, etc…. She expressed her concerns about the previous money that Nicolina stated they got just going for a surround sound stereo system and more video games. Charles stated he would like to see Hometown Night funds decrease because may be able to work with KOPFC on their BBQ Cook Off for next year and advertising. Chuck reminded council that all these figures could be reviewed later and adjusted. The figures as they stand is what Chuck called into the county including approx. $34,500.00 in special funding. Signature Cards---Chuck stated that America First Credit Union needs proof in our minutes that a change has been made in treasurers, and that the corporation is registered. He and Charles went to the Dept. of Commerce and they need a letter of good standing to renew corporation. Housekeeping---Chuck submitted invoice from Envisage Studios for $222.25 for website work. Chuck explained that this is from the very beginning when he asked them to help with council website, cleaning and setting up emails, and posting minutes and agenda. He said he explained to them this would be at no charge because council needs to get bids for webmaster. At the time Chuck stated Envisage said they understood would be at no charge. They have come back now and said that was not the case and presented an invoice for the work. Chuck stated there was no formal contract or anything, just verbal. ***Motion by Kathy to pay the invoice. 2nd by Ruby. Chuck called for the vote. 5 yes, 1 no. Motion passed. Chuck presented invoice for webmaster for time frame of 9-7-07 through 10-6-07 for $150.00 to be paid. Bylaws—Chuck read the new language that the council has had input on regarding the treasurer section 5.10 of the KCC Bylaws. (copy attached) RDA Property Owners Meeting--***Motion by Charles to approve no more than $35.00 in postage and printing for invitations to be sent out to the property owners in the warehouse area and Pipe and Tube for the property owners meeting coming up. 2nd by Kathy. Chuck called for vote. 9 yes, 0 no. Motion passed. Inventory List---Paula reported that council members, including herself, Chuck, Kevin, Ruby and Debby met at the KCC storage shed and inventoried all items in there along with what was at current members homes that is KCC property. Still waiting for additional items from past council member Claudia Nabos and serial numbers from current member Kevin and any other information/items current members have. This is just a draft. Chuck stated council needs to decide how to handle the checking in and out of inventory. UDOT Crosswalk Grant---Tabled. Jefferson Jr. High Walkway---Table.
New Business--- Assign New Members Standing Committees---***Motion by Paula to have Marlon Brennan chair Parks & Rec standing committee and Ruby Martinez chair Public Works standing committee. Both parties accepted. 2nd by Charles. Chuck called for vote. 9 yes, 0 no. Motion passed. Community Involvement---Paula reported that the Kearns Recreation Center has asked for financial help in purchasing candy, cookies, etc.. for their annual Halloween Carnival on 10-25-07. She had them complete our request for funds form and submitted it to the council. She stated the form was used, even though the council has not voted it on as a final form, because there was no other one to have them complete. Charles agreed that we have not voted on the form yet and need to do so ASAP. He mentioned also that when funds are being requested, from anywhere, that the request needs to be submitted in a timely manner allowing the council to review at one meeting and vote on at the next. The council has set this protocol up previously. Paula agreed, but since the carnival will take place well before another meeting she felt we need to make an exception and review and vote on now. ***Motion by Paula to pay the $1000.00 as requested and described on the invoice to the Rec Center for the carnival. 2nd by Debby. Council Discussion, Debby stated she would give $500.00 from public safety funds for the event. Chuck stated these funds do not need to get final approval from the county since were previously approved. Therefore only $500.00 would need to come from the misc. special funding and require county approval. ***Amendment To Motion by Ruby that we only approve $300.00 from public safety funding instead of $500.00. Together with the $500.00 from special funding this would make a total of $800.00 instead of the $1000.00 requested. 2nd by Kathy. Chuck called for vote. 6 votes yes, 0 votes no. Amendment to motion passed. Chuck called for vote on motion to approve funding to Kearns Recreation Center for Halloween Carnival in the amount of $800.00. 6 votes yes, 1 vote no. Motion passed. Paula stated she has started on the Youth Council project and those involved in this previously are still willing to be involved again. She stated she has begun to put the word out and has received good input and interest back. Chuck state that the council has not decided yet who will take ownership of this on the council. Paula also reminded council that they agreed previously that the funds from Hometown Night dinner would go to Miss Kearns for Festival of Trees project in conjunction with the council. Funds are needed right away because deadline approaches. Paula had letter of request and thank you for council from Miss Kearns for these funds, but was not read to council. Chuck stated that the council never voted on that and still remains to be discussed where funds will go. Discussion was tabled. No remaining time for remaining Community Involvement issues. Homeland Defense---Al Britton stated that the county has hired someone for homeland security and that funding is being requested for such in the county budget. He said that Eve Daniels from Magna has approached him to work with Kearns on homeland security. Combine efforts and develop a joint plan with Kearns and Magna. Al stated he has a homeland security plan put together and will bring a copy of it to the council. FOC Meeting---Charles stated that the next meeting of the Financial Oversite Committee will be 10-25-07 at 6:30 PM in the conference room at the library.
Announcements---As read and on back table.
9:00 PM Executive Meeting Adjourn