Kearns Community Council
Executive Meeting // Tuesday August 19, 2008
6:35 Public Meeting Began
Call To Order---Chuck McDowell, Chairman
Roll Call Of Members---Nine members in attendance, as listed.
Minutes---Public minutes for 7/1/2008, 7/15/2008, and Hometown Night Event workshop 7/22/2008 were approved as read and corrected.
Correspondence Folder---Reviewed by council members. Thank you letter from Kearns Improvement District and Taylorsville City.
Public Input---(Allowed by chair) Paul Pugmire thanked the council for all the Kearns events that they just put on. He stated the events were “a lot of fun and well organized”. Paula thanked council members for their help and support with Hometown Night as well. Everyone did their part to make a great event.
Mayor’s Office---(Allowed by chair) Megan Hillyard introduced herself as the new Community Relations Specialist for the county now. She will take Stacee Adams place. You can contact her at 468-3351.
Planning & Zoning---(Allowed by chair) Kevin stated that the Kearns Storage business, located at 4595 W. 5415 S., would like to put up a new 4’x2’ LED sign below their existing sign. File # 24408. Council tabled vote till 9-2-08 meeting. File # 23546 & 24090 is stating that there may be a possibility of requiring developers, business and residential alike, to install street lights, and bicycle racks as well, anywhere they have to put in vehicle parking. Also tabled till 9-2-08 meeting.
Housekeeping/Reimbursement---Various council members handed in check request form for reimbursements, invoices, etc… for the hometown events which just took place. Special Request Funds---Paula gave copy of special request funds form to members for review and vote at 9-16-08 meeting. It was from the Kearns Recreation Center for their Halloween Carnival in October for $800.00. Andrea Boone submitted special request for funds for after school programs at West Kearns Elementary. Did not have an amount and when asked Andrea stated she would appreciate any amount the council felt they could grant. Special Funds Money---Kevin stated he has moved the special funds to a separate account, as previously approved by council, and will write checks out of that account now for special funds requests. No objections from council.
Food Bank Donation---Chuck reported he had delivered the food to the Kearns Food Bank that came in at Hometown Night and gave receipt of that donation to treasurer, Kevin. Kevin stated that there was also $591.25 that was taken in for the food bank as well and will cut a check to the food bank in that amount. Food bank volunteer Scott Labrum will deliver the check and bring a receipt back to the council.
ACCT---Ruby reported on the following and passed out packets regarding revising the ordinance on urban chickens being allowed on property as not described in ordinance. ACCT would like a response from councils on their position. KCC will vote on at 9-2-08 meeting. Sheriff Winder will be holding a summit for public input on 9-3 & 4-08 regarding his plan for possible metro police dept he would like to propose early 2009. Budget requests due 9-2-08. Bev at the county needs to know who KCC election officer will be by 9-4-08.
HB40 Survey---Chuck gave report that the survey showed the majority of the people in the un-incorporated areas of the county reported they wanted to stay their own township. Like the services of the county. Chuck asked the council if there were any objections to having a repeal of the sunset provision. No objections.
Kearns Polling/Election---Kevin asked if there was a need to have KCC booth for voting at all the voting locations. Concern was funding to do so. Chuck said he was asking for additional funding in his interim funding request and had included election in that. ***Motion by Charles to have a presence and opportunity for people to vote for KCC seats at all the voting locations in Kearns. 2nd by Marlon. Chuck called for vote. 8 yes, 1 no. Motion passed. Kevin stated that he would have candidacy application form available soon.
Budget Public Relations---Chuck presented for reimbursement invoices for the following. Robo Dial $507.58 for skatepark public meeting, robo dial $498.75 Hometown Night event, robo dial $517.46 for Changing Face of Kearns public meeting, and Spy Hop $1050.00 for video he had made for Changing Face of Kearns meeting. It was brought up that these expenses were not previously discussed or approved by the council. Paula stated that she had budgeted for a robo dial for Hometown Night in her budget for that event and council approved that budget on 7-22-08. Chuck stated other expense should come out of summit meeting category. Paula asked Treasurer Kevin if there was money available in this category to pay for these. Kevin stated there was not. Chuck stated that he has listed in his interim budget request additional funding for summit meetings. Kevin expressed his concern that there are expenses going out that have not been previously approved or discussed by council and then coming back for reimbursement. Charles suggested that we table this discussion to a later date. No objections from council.
Webmaster Contract---Chuck stated that this does not need to be discussed now, issues presented previously were already in contract.
Float Planning—Reports For County on Events—Names For Future Mailings---Budget for Holiday Greetings---Budget for Emergency Number Magnets---Tabled.
New Business---Chuck had received a letter from the Administrative Office of Courts on some health issues. He gave letter to Al and asked Al under the Health and Welfare committee to follow up on and report back to council. Al said he would.
Excused---Debby was excused at 8:15 PM and Al at 8:20 PM
Announcements---As read and on agenda.
8:40 PM Executive Meeting Adjourn