Kearns Community Council
Workshop
Tuesday---February 12, 2008
Marlon Brennan, Debra Conner, Charles Henderson
Kathy Larrabee, Paula Larsen, Kevin Lundy
Ruby Martinez, Chuck McDowell, Alan Peterson
6:45 PM Workshop Began
Call To Order---Chuck McDowell, Chairman
Roll Call Of Members---Nine council members in attendance
Housekeeping Items---Request For Funds---Paula presented a Request For Funds from Jesse Helsten for $100.00. He attends Entheos School and is one of 18 students chosen to go to the UK and Ireland for 17 days. Total amount he needs is $3,300.00 and already has matching funds as listed on form in the amount of $555.00. Council discussed and will vote on at the 2-19-08 meeting. Chuck also presented a Request For Funds from Jefferson Jr High to help with their school musical. Chuck passed out request stating that Jefferson is also sending out to others for request. Also will vote on at our 2-19-08 meeting. Pony League Baseball---Marlon reported that for the Pony League Baseball his unit (388 Range Squadron) has some chain link fencing that they will donate. He has talked with the baseball league and informed them. Chuck stated that any funds from their Request For Funds form would need to come out of 2008 funding. Annual Fees---Kathy asked when out fees to ACCT, P.O. Box, Utah Neighborhoods, and Website are due. Kevin stated he believes that ACCT ($10.00) are due sometime this month, website has been paid for 3 years already, and not sure about Utah Neighborhoods ($15.00). Reimbursements---Reimbursements were requested as follows with proper documentation: Kathy Larrabee $128.22 for 6,000 flyers advertising townhall meeting sent through the schools. $35.62 for refreshments for townhall meeting. Total of 163.84. Kevin Lundy---$13.50 for copies of financial report for FOC and council. Chuck---portion of $278.87 for printing of certificates and frames. These items were not previously approved so ***Motion by Paula to approve these reimbursements. 2nd by Marlon. Chuck called for vote. 9 yes, 0 no. Motion passed. Reimbursements made that were previously approved. Chuck---remaining balance of $278.87 for network cards and $519.39 for auto dialer for townhall meeting. Volunteer Hours---Kathy stated she needs all the council members hours by March 4th in order to report them to the county.
Site Selection Committee---Chuck stated that he has asked Kearns Resident Paul Walker to chair this committee. This is to look for property and make recommendations as an advisory board to the council for the possibility of a place to build a new library, community center, cultural center, etc…in the future. He would like them to prepare a study with 3 recommendations. Chuck stated to Paul that he would like to see Charles Henderson, Kathy Larrabee, Doral Vance, Brent Sheets, and Alan Anderson on this committee as well. He has invited Paul to come to the 2-19-08 meeting and report to the council. Paula asked when all this happened because this was not discussed or voted on previously. Chuck stated that this issue needed to get going because the council should be prepared when the time comes, 3-4 yrs, that money is available for us to build these new facilities. When he and Kathy meet with the library director he suggested that we start now at looking at a place for these. Paula stated she felt this should have been brought up to the council before now for discussion. While she agreed with setting up this committee it should have been discussed and voted on previously, as per what council agreed to do. This was done without the council knowledge till now. Chuck stated if the council has a problem with it we could cancel the committee and start over. Council made no comment to the negative. Will move forward as is.
Human Resources---Al reported that the committee for the Health Fair has met once and, along with the chair of the KCPA Cathy Harding, have agreed that this health fair will come on board with the Night Out Against Crime in August. Andrea will help Al chair this and Andrea will recruit for booths. Charles suggested that we reach out to the minority groups in the area as well. He said that the CRD (Community Resource Development) has programs for minorities or those truly in need.
Treasurer Report---Kevin passed out 2007 report for all funds. He stated that we have $5,538.57 left in administrative funds and that all special funding was used in 2007. Chuck stated he needs to make a report to the county on special funding items separate and needs to get with Kevin to look at that again. There may be some items placed in wrong categories, etc… ***Motion by Paula to accept the 2007 year end report with any errors and corrections made in the next couple of days. 2nd by Kathy. Chuck called for vote. 9 yes, 0 no. Motion passed. Kevin and Chuck will sign off on these.
IRS---Chuck reported that the council does need it’s own 501C3. He would like permission from the council to get donations for this, legal fees, etc…. within his limit. Once received they will make it retroactive back for 2007 as well. ***Motion by Ruby to let Chuck acquire donations within his limit. 2nd by Kathy. Chuck called for vote. 9 yes, 0 no. Motion passed. Chuck stated that the council needs to 1099 Jill for her webmaster services. Kevin stated he would take care of it.
2008 Budget---Chuck passed out suggested budget for 2008 for council to review. He also suggested that we ask for additional funding other than what we may receive. Council discussed and reviewed. Chuck stated that we would review this again before voting on. Paula suggested that we do not make any budget commitments till we have our funding in hand so we know exactly how much we have to work with.
Newsletter---Chuck suggested that we base our newsletters going out on our community functions instead of on a quarterly basis. Council agreed and felt this would work better for the costs of our newsletter and get information to the community closer to functions.
Inventory Management---Chuck asked council if they had seen the rough draft of the inventory management proposal that Greg Schulz has written. Chuck had previously emailed it to all council members. He will email it to them again and will vote on at our 2-19-08 meeting.
Community Calendar---Paula report on all the upcoming events and will email all council members a copy of the community calendar as well as putting it in the upcoming newsletter. Council discussed all events and gave input back to Paula. Paula will keep council updated. Kathy will keep council updated on Holiday Festival as well.
Jefferson Jr. High---Marlon reported that students still are walking on 5600 West road because sidewalks are not cleared. He also reported that more deputies are needed for traffic control before and after school. If the students are walking in the street and sidewalks are cleared they should get ticketed for this. Possibly making it a fine they have to pay and or do community service. Debby will help Marlon with this issue.
Un-Finished Business---Fridge Magnets, Christmas Cards, Process for bring up urgent items to Council, Youth Council, KCC Mission Statement were all tabled.